Benefits
The State of Minnesota offers a broad base of programs available to benefits eligible employees and their eligible family members. Here you will find information on each of these programs to help you make the most of your benefits package.

Insurance Benefits – medical, dental, vision, life insurance, disability, pre-tax benefits

Employee Assistance Program (EAP) – 1-800-657-3719 or 651-259-3840
EAP offers free confidential help in areas such as counseling, childcare and home repair searches, financial and legal services, and much more.

Retirement
Mandatory and Voluntary Retirement Plans Brochure – For eligible AFSCME, classified MAPE and MMA, MNA, MGEC, Managerial and Commissioner’s plans.

Defined Benefit Plan
Minnesota State Retirement System (MSRS)
For eligible Faculty, Administrators, Unclassified MMA and MAPE (2 options)

1. Defined Contribution Plan
   Individual Retirement Account Plan is the mandatory retirement plan for faculty, system administrators and unclassified members of MAPE and MMA. An employee becomes eligible to contribute to the plan if he or she works 25 percent or more of a full-time position. Once an employee meets the eligibility requirement, enrollment in the Individual Retirement Account Plan is automatic. Note: Individuals who have prior service in one of the State’s defined benefit plans will automatically be enrolled in the Teachers Retirement Association plan rather than the Individual Retirement Account Plan upon initial eligibility.
2. Defined Benefit Plan
   Teachers Retirement Association (TRA) is an option for faculty, Administrators and unclassified MMA and MAPE members who wish to participate in a Defined Benefit Plan in lieu of the Individual Retirement Account Plan. Eligible employees have one year from the date they become eligible to participate in a retirement plan to make an irrevocable election to participate in the Teachers Retirement Association, rather than the Individual Retirement Account Plan. Participation in the Teachers Retirement Association is effective from the date of election. Any contributions made to the Individual Retirement Account Plan prior to the election remain in that plan until the employee retires or terminates service with the system. Individuals who are automatically enrolled in the Teachers Retirement Association upon initial eligibility will also have up to one year after eligibility to elect coverage under the Individual Retirement Account Plan In lieu of Teachers Retirement Association coverage.

Faculty who initially attain tenure or unlimited status will have another opportunity to elect TRA within one (1) year of attaining such status. Further information about this election will be mailed to eligible faculty by TRA.

For eligible Faculty, Administrators, Unclassified MMA and MAPE
Supplemental Retirement Plan is the mandatory plan for all faculty and unclassified employees with two years of full-time service. Employee contribution limits are established by language in applicable bargaining agreements and personnel plans. The employer contribution is equal to the employee contribution amount.

Optional investment programs for all employees (Sign up for these on-line through Employee Self Service)

• Deferred Comp (457(b)
• 403(b) Plan

Planning to Retire? 
1. Provide supervisor written retirement notice
2. Go to State Retirement for more information
3. Contact Jodi Phelps – Human Resources Specialist
4. Contact your pension provider
MSRS – 1-800-657-5757
TRA – 1-800-657-3669
IRAP – 1-800-682-8969

1B.1 Equal Opportunity and Nondiscrimination in Employment and Education 
Procedure 1B.1.1

Report/Complaint of Discrimination/Harassment Investigation and Resolution

System Procedure 1C.0.2 Respectful Workplace

Harassment/Discrimination Complaint Form

Sexual Violence Complaint Form

Some forms need Adobe® Acrobat® Reader for your computer, a free download is available on the Adobe web site. Download Adobe® Acrobat® Reader For Free

INSURANCE

• Change Insurance due to a Qualifying Event
• Additional Life Insurance, Short/Long Term Disability, or Accidental
• Managing Your Beneficiary

PAYROLL

• Holiday Pay Calculation – AFSCME / Holiday Pay Chart – AFSCME
• Holiday Pay Calculation – MAPE / Holiday Pay Chart – MAPE
• Parking Payroll Authorization Policy and Procedure
• Parking Waiver
• Administrators Annual Leave Conversion Request Form

OTHER FORMS:

ADA Reasonable Accommodation
More information about Reasonable Accommodations

Harassment Discrimination Complaint Form

MSCF Sabbatical Packet

Volunteer Coaching Release of Liability Form

Volunteer Non-Coach Release of Liability Form

Faculty Development Funds Form

Mission: Minnesota North College prepares lifelong learners and engaged citizens through inclusive, transformative experiences reflecting the character and natural environment of our region.

Vision: Minnesota North College will be the premier provider of life-changing education and the catalyst for regional prosperity.

System Organization and Administration

1B – Equal Education and Employment Opportunity
1B.0.1 Reasonable Accommodations in Employment
Form: ADA accommodation-request-form
1B.1Equal Opportunity and Nondiscrimination in Employment and Education
1B.1.1 Report/Complaint of Discrimination/harassment Investigation and Resolution
Form: Harassment/Discrimination Complaint Form
1B.1.2 Preferred Name
Form: Request Form
1B.2 Affirmative Action in Employment
1B.3 Sexual Violence Policy
Minnesota North College Sexual Violence Policy
1B.3.1 Response to Sexual Violence and Title IX Sexual Harassment
1B.4 Access and Accommodation for Individuals with Disabilities

If you need to request an accommodation, please reach out to:
Charlotte Peterson, Vice President of Human Resources
charlotte.peterson@minnesotanorth.edu
218-550-2502
Form: Request form for Reasonable Accommodation under ADA

1C – Code of Conduct & Ethics
1C.0.1 Employee Code of Conduct
1C.0.2 Respectful Workplace
1C.2 Fraudulent or Other Dishonest Acts

If you experience or witness harassment, discrimination or fraudulent acts, please report to:
Charlotte Peterson, Vice President of Human Resources
charlotte.peterson@minnesotanorth.edu
218-550-2502

Other Policies and Procedures:
Use of Volunteers Procedure
Volunteer Coaching Release of Liability Form
Volunteer Agreement Form Non Coaches
Weather/Short Term Emergency Closings
Student Employees
Re-Employment of Early Retirees
Sabbatical Leaves
Employee Evaluation
Nepotism
Nepotism Procedure
Board Early Separation Incentive Program
E-Timesheet
Credentialing Website
Teaching & Learning Competency Requirement (TLC) Credit Courses: SMSU
Benefits
Employee Assistance Program
Animals on Campus Policy
Tobacco and Smoking Policy
Prohibition of Alcohol and Drug Use by State Employees
Acceptable Use of Computers and Information Technology Resources
Sick Leave
Telework Policy
Voting Leave and Other Election Topics
Paid Parental Leave
Family and Medical Leave Act (FMLA)

Business Office
All Business Services forms can be found on the J Drive.

Visit the Employment page to learn more about the job opportunities at
Minnesota North College.

Confidentiality Agreement Form

Search Advisory Committee Handbook

Contact Donna Hoag with questions at:
donna.hoag@minnesotanorth.edu
218-403-9216

MMA  Classified Seniority Roster

MMA Unclassified Seniority Roster

MSCF UFT

MSCF UPT

AFSCME Seniority Roster

 MAPE Seniority Roster

Apply for Tuition Waiver Here

Tuition Waiver Matrix | Tuition Waiver Guidelines

MAPE Form to Apply for Tuition at a University

All users of tuition waiver benefits must submit their tuition waiver application on-line no later than 10 days following the start of the course.

Graduate tuition waiver, including applied doctoral program tuition waiver, for employees is subject to taxation up to an annual limit of $5,250.

AFSCME Council 5 Contract
1-800-652-9791 or (651) 450-4990

MAPE (Minnesota Association of Professional Employees) Contract
1-800-652-9721 or (651) 227-6457

MMA (Middle Management Association) Contract
1-800-642-2373 or (651) 222-3811

MSCF (MN State College Faculty) Contract
1-800-377-7783

Commissioner Plan
Managerial Plan
Administrator Plan

Employees and Student Workers must complete all of the following four forms when reporting an injury:

• First Report of Injury
• Employee Statement
• Information and Privacy
• Leave Supplement

Student worker injury (FWS) must also complete this form: STUDENT WORKER FORM

Supervisors: Please use the Supervisor Checklist every time you have an injury reported: Supervisor Checklist